How to structure your business to increase productivity?
Today, the effective management of a business relies on optimised organisation. However, more than 30% of leaders' time is lost on administrative tasks (source: McKinsey).
Every week, hours are wasted on repetitive and non-value-added tasks. On average, a manager spends 3 hours per week (just over 17 working days per year...!) searching for information and managing manual processes.
A clear structure and smooth processes are essential for gaining efficiency and profitability.
So, how can you optimise your organisation to accelerate your growth?
1. Identify the sources losing time
The problems that we are usually encountering in businesses:
- Multiplication of unconnected tools (emails, Excel, isolated software)
- Manual repetitive tasks with no added value
- Lack of clarity in the distribution of responsibilities
Solution :
Conduct an internal audit to identify friction points and prioritise improvement actions.
2. Digitise and automate processes
Why is automation essential?
Automation allows for a 40% reduction in the time spent on administrative tasks (source: Forbes).
Examples of processes to automate:
- Management of customer and supplier follow-ups
- Invoice and payment processing
- Task and meeting tracking
3. Establish KPIs to measure effectiveness
Without clear performance indicators, it is difficult to measure the impact of improvements.
The KPIs to monitor:
- Average time spent on administrative tasks
- Processing time for internal requests
- Employee satisfaction level (internal surveys)
4. Centralise information to improve collaboration
A unique space to streamline exchanges.
Poor internal communication can lead to a loss of productivity of up to 25% (source: Harvard Business Review).
Concrete actions:
- Adopt a collaborative platform to centralise documents and information
- Set up shared project management tools
- Promote transparency and communication between teams
An optimised organisation -
a lever for growth
Automating and optimising the organisation of one's business allows for the freeing up of time, increasing productivity, and improving team satisfaction. A strategic approach combining digitalisation, automation, and monitoring of KPIs is essential to ensure sustainable growth.
Frequently Asked Questions
Optimise organisation and productivity
-> Why is my company wasting so much time on administrative tasks?
Many companies use scattered tools and inefficient manual processes. Automating and centralising information saves time.
-> What tools can I use to improve my organisation?
There are solutions such as ERPs, project management tools (Trello, Asana), and collaborative platforms (Notion, Slack).
-> How to avoid mistakes in internal organisation?
Establish clear processes, automate repetitive tasks, and monitor performance indicators.
-> What are the signs of poor time management?
Deadlines not met, too many ineffective meetings, workload overload, and lack of visibility on priorities.
Want to improve your organisation and boost your productivity?
Join us and take it to the next level!