How to structure your business to gain productivity?
Today, the effective management of a company is based on an optimized organization. However, more than 30 % of the time of managers is lost in administrative tasks (source: McKinsey).
Each week, hours are wasted on repetitive tasks and without added value. On average, an executive spends 3 hours a week (a little more than 17 days worked per year ...!) Looking for information and managing manual processes.
A clear structure and fluid processes are essential to gain efficiency and profitability..
So how do you optimize your organization to speed up your growth?
Identify sources of time waste
Recurring problems in companies.
- Multiplication of unconnected tools (emails, Excel, isolated software)
- Manual repetitive tasks without added value
- Lack of clarity in the distribution of responsibilities
Solution :
Make an internal audit to identify the friction points and prioritize improvement actions.
Digitize and automate processes
Why is automation essential?
Automation can reduce the time spent on administrative tasks by 40 % (source: Forbes).
Examples of process to automate:
- Management of customer and supplier reminders
- Treatment of invoices and payments
- Monitoring of tasks and meetings
Set up kpis to measure efficiency
Without clear performance indicators, it is difficult to measure the impact of improvements.
KPIS to follow:
- Average time spent on administrative tasks
- Processing time for internal requests
- Level of employee satisfaction (internal surveys)
Centralize information to improve collaboration
A unique space to streamline exchanges.
Poor internal communication can lead to up to 25% of the loss of productivity (source: Harvard Business Review).
Concrete actions:
- Adopt a collaborative platform to centralize documents and information
- Shared project management tools
- Promote transparency and communication between teams
An optimized organization, a growth lever
Automating and optimizing the organization of your business allows you to free up time, save productivity and improve team satisfaction. A strategic approach combining digitalization, automation and monitoring of KPIS is essential to ensure sustainable growth.
Frequently asked questions
Optimizing organization and productivity
Many companies use dispersed tools and ineffective manual processes. Automate and centralize information saves time.
There are solutions such as ERPs, project management tools (Trello, Asana) and collaborative platforms (concept, Slack).
Set up clear processes, automate repetitive tasks and follow performance indicators.
Deadlines not respected, too many ineffective meetings, overload of work and lack of visibility on priorities.
In general, the first results are visible in a few weeks with a good implementation of new practices.
Would you like to improve your organisation and boost your productivity?
Join us and go up a gear.
3 hours lost per week, 17 days a year?